Designing the trophy given as the Maldives Tourism Green Award TOR

Terms of Reference

 

 

Designing the trophy given as the Maldives Tourism Green Award

Background of the Green Award

The “Maldives Tourism Green Award” is an annual award presented specifically to agents of the tourism sector, for the performance and implementation of environmentally sound practices.

This award is especially relevant to the Maldivian tourism industry, since it is heavily dependent on the natural beauty of the islands such as the white sandy beaches, crystal clear lagoons and colourful house reefs that are abundant in marine life. The clean and green environment is the top selling point of the Maldives tourism industry.

This award was initially launched in 1997 as the “President of Maldives Green Resort Award”, at a function held to commemorate 25 years of tourism in the Maldives. The award aimed to recognize the fragility of the tiny islands of the Maldives, and the need for environmental protection to ensure the sustainability of the tourism industry.

The award was discontinued in 2008 to introduce several other industry awards from the Ministry of Tourism. However, there are merits to the public and private sector by giving an award of this nature. The industry sees it as a prestigious accolade that will help the industry to market their product both nationally and internationally. It also increases the public’s confidence in the industry and the government that the natural resources of the country are being managed sustainably.

The Ministry plans to re-launch the Maldives Tourism Green Award this year. The new award will include criteria specific to “greening” of this economic sector by including scores for measures implemented for climate adaptation and mitigation.

Purpose of the Green Award

The main aim of the Tourism Green Award is to make the tourism sector of the Maldives climate resilient, by encouraging tourism operators and facilities to adopt policies and regulations, as well as environmentally sound strategies to sustain the environmental integrity and quality of the Maldivian nature, through the inception, performance, implementation, and maintenance of environmentally sound practices in tourist operations.

The Award aims to encourage tourist facilities to adopt and implement green policies into their development and operation strategies. There is an urgent need to invest in renewable energy, invest in alternative technologies, and increase widespread education and community outreach, and share new information regarding environmentally sound practices. Furthermore, this award is an incentive for tourist facilities to contribute towards a globally significant commitment.

The Maldives Tourism Green Award

The prize for the Maldives Tourism Green Award represents the winner of a tourist resort, hotel, safari or guesthouse which displayed the best sustainable tourism green practices for the winning year. The prize will represent the Maldives, our ideals and also our culture. The prize will be nationally owned but internationally branded and recognized.

The objectives of the Maldives Tourism Green Award are as follows

  • To encourage businesses and organizations to become more sustainable by improving their environmental, economic and social operation;
  • To give travelers, tourists and consumers a clear green choice, nationally owned but internationally recognized, when choosing accommodation facilities in Maldives;
  • To help Ministry of Tourism and Government of Maldives meet targets for sustainability;

Categories of the Maldives Tourism Green Award

The Maldives Tourism Green Award is divided into 4 categories. They are

  • Tourist Resorts
  • Safaris
  • Hotels
  • Guesthouses

The award is given to the resorts which have qualified to show-case good environmental practices. These practices include;

  • Green Management and Marketing – demonstrating good environmental management, including staff awareness, specialist training, monitoring, and record keeping of the data relevant to the environmentally sound practices of the business. This is recognized as staring and entry point for every business that is looking at the sustainability;
  • Social Responsibility and Community Involvement of environmental actions to customers through variety of channels and range of actions, e.g. green policy, promotion of environmental efforts on the website, education, and community and social projects;
  • Energy efficiency – efficiency of lighting, heating and appliances, insulation and renewable energy use;
  • Water efficiency – e.g. good maintenance, low-consumption appliances, flush reduction, lessening pollution impacts through offset, rainwater harvesting, as well as using eco-cleaners;
  • Waste Management by adopting encouraging, the “eliminate, reduce, reuse, recycle” principle, e.g. glass, paper, card, plastic and metal recycling; supplier take-back agreements; dosing systems; and composting;
  • Eco Friendly Procurement environmentally friendly goods and services, e.g. products made from recycled materials, use and promotion of locally grown food (zero km food) and drink;
  • Natural and Cultural Heritage – on site measures aimed at increasing biodiversity and preserving cultural values, e.g. ecological reserves and refuges, cultural events and iconic buildings, as well as providing information for visitors around the site
  • Innovation – Extra credit may also be given for the evidence based measures which are innovative through the application of novel techniques and technology or the adaptation of traditional methods into a modern context all of which must demonstrate a positive contribution to sustainable development.

 

For each category, there are three awards. They are

  • One Palm Award (Bronze) – This is the third place award given in each of the categories to the business which show-cased good environmental practice and looks committed to the environmentally sound principles.
  • Two Palm Award (Silver) – This is the second place award given in each of the categories to an accommodation facility which has achieved progressive and excellent sustainable and green practices and shares values in greening its business towards both staff and customers.
  • Three Palm Award (Gold) – The first place award given in each of the categories to the accommodation facility which has achieved the most outstanding and the most innovative accommodation facility, which practices the best sustainable and green practices in the tourism sector, which also sets the highest standards of sustainability, achieving that with excellent examples.

Characteristics of the Maldives Tourism Green Award Trophy

The trophy given to the winner of the Maldives Tourism Green award should incorporate the following elements to the award.

  • Small island and destinations of the Maldives
  • The Tourism Green Award Logo

Scope of Work

The consultant will produce the design for the Maldives Tourism Green Award that reflects the purpose of the award and that identifies with the tourism industry of the Maldives.

 

Interested parties are requested to attend an information session that will be held at the Ministry of Tourism regarding the Maldives Tourism Green Award on 24th January 2016 at 10:00am. Parties who do not attend the information session will not be eligible to send their proposals for the award design.

 

Interested parties are requested to submit a proposal for the work. The proposal must contain –

  1. Designer profile (with experience and qualifications)
  2. Proposed design for the Palm awards (for each of the categories)
    1. Should provide how the award design will look on a letterhead
    2. Should provide how the award will look on a website
    3. Prototype of the Maldives Tourism Green Award
    4. Material used to produce the Maldives Tourism Green Award
  3. Proposed cost/price for the trophy design
  4. 3d design of the trophy (Can be animation or photos from all sides)
  5. Identified party to manufacture the trophy (Must contain letter and seal from a production company or firm with a guarantee of manufacturing the given design)
    1. The identified party should also provide a timeline for manufacturing the trophies

 

Evaluation Process

The submitted proposals will be evaluated by a committee selected by the Ministry of Tourism.

The proposals will be evaluated as follows

 

1 Design·         Concept description of the design and relevance·         Look and Style

·         Connection to the destination and Tourism product

·         Simplicity

70%
2 Cost·         Details of price & costing 30%

 

Evaluated proposals will be than shortlisted and the candidates will do a presentation on their proposals to a panel of judges selected by the Ministry of Tourism on a selected date informed by the Ministry of Tourism.  The shortlisted candidates should bring the following to the presentation

  • Prototype of the suggested design of the award
  • Detailed presentation on the trophy (example: PowerPoint presentation, books, etc)

 

Changes & Revisions

 

If required by the Ministry the consultant shall, without any extra charge, make necessary revisions within an agreed time-frame after the initial concepts for trophy have been presented.

 

Submission of Proposal

 

Proposals must be submitted at the Ministry of Tourism;

  1. On Monday 31st January 2016 before 14:00 pm
  1. Proposal may be delivered to:
    Ministry of Tourism,
    5th Floor, H. Velaanaage
    Ameer Ahmed Magu, Male’
    Republic of MaldivesorEmailed to tap@tourism.gov.mv

 

Questions may be directed to

  • Ahmed Yaamin Mohamed
    Communications and Stakeholder Relations Officer
    TAP Project
    yaamin@tourism.gov.mv

 

Please note that only hard copies of the proposals will be accepted

 

 

Award Notification

After the evaluation process;

  • The parties of the finalized proposals will be notified via email/telephone to prepare the presentation on the trophy design to a selected panel of judges.
  • After the presentation, the winning party will be selected by the evaluation committee.
  • Selected consultant will be informed on the next day after the presentation

 

Important

 

It will be the responsibility of the vendor to obtain the necessary rights for any copyright material (text/font/images etc) used in the design of the award.

 

All Proposals submitted will be considered property of the Ministry of Tourism and will not be returned back after the submission.

 

The Ministry will not use any submitted design or the ideas in any way without due consent and authorization.

The Ministry reserves the right to annul the tender process prior or after the submission deadline.

The Ministry of Tourism will have the exclusive rights of any material developed within the contract to be used in anyway the Ministry feels fit.

 

 Download TOR – PDF

Ministry of Tourism